Job purpose:

To provide the full spectrum of on-site Human Resources support to the Company's Overland Division (Warehouse and Transport) – Inland, which includes the coordination and involvement in HR Administration, Recruitment and selection, training and development, performance management, talent management and employee relations (including CCMA and NBCRFLI representation)

Main activities of this role:

1. Recruitment and Selection:

Advertise vacancies on the company's Career page 

Screen candidates for suitability 

Prepare longlist for business 

Setting up of interviews 

Make recommendations to management regarding the most suitable candidate 

Perform the necessary checks – criminal, ID and qualification verification

Ensure that the starter pack is issued and completed by the new employee

2. Payroll Administration:

Create new role on SAGE 

Ensure that new employee’s details is captured on SAGE 

Ensure that new employee’s documentation is uploaded on SAGE 

Ensure payroll deadlines are met monthly

3. Human Resources Administration:

Ensure that the correct paperwork is signed and returned for record purposes

Ensure that the new employee has a personnel file

Assist with the completion of the Division’s Employment Equity requirements as and when required 

Analyses exit interview questionnaires and provide

Play and active role om the Employment Equity and Training Committee

Responsible for the reviewing of allocated HR Policies annually

4. Benefit Administration:

Ensure that the correct documentation for – retirement fund and medical aid is completed, forwarded to payroll and kept for record purposes

5. Industrial Relations:

Provide an advisory service to staff and management in matters pertaining to Industrial Relations, with specific reference to corrective action and disciplinary hearings

Brings to management’s attention any areas of concerns / conflicts within the facilities

Attend disciplinary hearings, appeal and grievance hearings 

Provides guidance, direction and support during disciplinary hearings, appeal hearings and grievances.

Ensure that both management and staff adhere to the IR Policy 

Assist and advise on charges for disciplinary enquiries

Maintain knowledge base with regards to changes on legislation, new developments and case law 

Represent and act on behalf of the company at the CCMA and or NBCRFLI on matters which require mediation or arbitration 

Other labour related matters pertaining to Section 197 and section 189

6. Reporting:

Responsible for monthly reporting on new engagements, terminations, promotions and vacancies 

Monitor labour broker appointments – to ensure that the company is not at risk

Qualifications:

Minimum B Degree or National Diploma on Industrial Psychology / Human Resources Management

Experience:

Minimum 5 – 7 years HR related experience (Full circle of Human Resources) in a similar environment at a junior / mid managerial level and being able to demonstrate superior Human Resources specialist expertise and junior management ability

A proven track record and experience in managing labour relations in similar environment 

Experience in SAGE People Management system and other HRIS would be advantageous

Competencies:

Knowledge:

HR Administration

Recruitment and Selection 

Training and Development 

Performance Management 

Talent and Change Management

Employee Relations (Including CCMA and NBCRFLI representation) 

A sound theoretical and practical knowledge of legislation applicable to the field of Human Resources, with particular emphasis on the LRA

Skills:

Level of computer literacy: Intermediate – MS Office

SAGE 300 (People) 

ReMeasure Job grading 

Lexis Nexis background verification / reference checks

Graylink E-Recruitment and general HR System Knowledge such as in house Performance Management software 

Superior communication skills, both written and verbal 

Sound interpersonal skills and the ability to interact with staff at all levels in the organisation with influence, persuasion and the ability to command respect 

The ability to work independently, to use initiative (self-starter skills) and sound judgment is essential

A logical, analytical approach to problem solving and decision making which is complimented by high energy levels and drive

Generic Abilities and Skills Required:

Managing Human Resources projects and initiatives

Consultation / facilitation skills 

Self-management

Presentation skills 

Mediation and Negotiation Skills 

Problem solving and conflict management skills

Conceptualization and strategic thinking skills

Ability to collaborate with and add value to Human Capital Professionals in other regions

Persuasion, flexibility and the ability to adapt to changing environments / situations 

The ability to achieve results by working with and through people

A valid and unendorsed Code B driver’s license