| Job Description |
- To procure engineering, manufacturing, refurbishment, maintenance, and operational materials, components, equipment, and services in accordance with technical specifications, quality requirements, delivery schedules, and approved procurement procedure
- The incumbent is responsible for sourcing technically compliant products and services, obtaining competitive pricing, managing supplier relationships, and ensuring the timely availability of materials required to support manufacturing, refurbishment, maintenance, and customer projects
- The role contributes directly to operational continuity, inventory availability, supplier performance, cost control, and customer delivery commitments
- Source engineering, manufacturing, refurbishment, maintenance, and operational materials and services
- Obtain quotations from approved suppliers
- Evaluate supplier proposals against technical, quality, commercial, and delivery requirements
- Ensure purchased items comply with specifications and operational requirements
- Identify alternative sources of supply where necessary
- Support strategic sourcing initiative Create and issue purchase orders in accordance with approved procedures
- Verify pricing, specifications, quantities, and delivery requirements before issuing purchase orders
- Ensure purchase orders accurately reflect operational requirements
- Monitor purchase order status and progress
- Expedite urgent procurement requirements where necessary
- Develop and maintain effective working relationships with suppliers
- Monitor supplier performance regarding quality, delivery, service, and responsiveness
- Resolve supplier-related issues and discrepancies
- Participate in supplier performance reviews where required
- Assist with supplier development initiatives
- Interpret engineering drawings, technical specifications, bills of materials, and material requirements
- Verify technical suitability of products prior to procurement
- Consult with Engineering and Production regarding technical requirements
- Ensure suppliers understand technical specifications and quality requirements
- Assist in resolving technical procurement challenges
- Monitor inventory levels and replenishment requirements
- Procure stock items in accordance with inventory planning requirements
- Support critical stock management initiatives
- Assist with identifying long lead-time procurement risks
- Coordinate procurement activities to support operational continuity
- Ensure suppliers comply with quality requirements
- Support supplier quality investigations where required
- Assist with supplier corrective actions
- Monitor supplier quality performance
- Coordinate with Quality regarding supplier non-conformances Maintain accurate procurement records and supplier information
- Ensure procurement documentation is complete and auditable
- Maintain approved supplier information
- Manage procurement filing and document control requirements
- Support procurement audits and compliance reviews
- Follow up on outstanding purchase orders
- Monitor supplier delivery commitments
- Expedite critical materials and services
- Communicate delivery risks to stakeholders
- Resolve supply delays affecting operations
- Improved on-time deliveries
- Reduced supply disruptions
- Enhanced operational support
- Identify cost-saving opportunities
- Support supplier negotiations
- Evaluate alternative products and suppliers
- Assist with procurement process improvements
- Contribute to procurement efficiency initiative
- Internal and external relationships:
- Procurement Manager
- Engineering
- Project Managers
- Production
- Quality
- Stores & Warehouse
- Logistics
- Finance
- External Stakeholders:
- Suppliers
- Service Providers
- Subcontractors
- Logistics Providers
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| Inherent Requirements |
- Diploma or Certificate in Procurement, Supply Chain Management, Engineering, or a related field
- 3–5 years' experience in procurement or technical buying
- Engineering Drawing & Specification Interpretation
- Supplier Relationship Management
- Purchase Order & Contract Administration
- Inventory & Materials Planning
- Supplier Quality & Compliance Management
- Cost Analysis & Commercial Evaluation
- Expediting & Delivery Management
- Procurement Reporting & Data Analysis
- Customer service orientation
- Resilience under pressure
- Compliance with procurement policies and procedures
- Accurate procurement documentation
- Supplier compliance with technical and quality requirements
- Maintenance of approved supplier information
- Adherence to delegated authority limits
- Primarily office-based environment
- Regular interaction with production, stores, and operational departments
- Periodic supplier visits and audits
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